There are no refunds or pro-rated refunds for any sponsorship purchases or complimentary tickets that are not claimed, or in the event of non-attendance for individually purchased registrations.
All requests for refunds or transfers must be received in writing to programs@samedc.org no later than Friday, October 24 at 11:59 PM ET.
TRANSFERS
Individual ticket holders may transfer their ticket to another person for a $25 fee, as long as it is a like-to-like transfer (ie. member-to-member or non-member-to- non-member.) Please contact us in writing to receive instructions on how to transfer your ticket to another person. programs@samedc.org
Transfer fees also apply to sponsors who have already claimed their complimentary tickets as a part of their sponsorship package.
Tickets, or duplicate/accidentally purchased, may request a full refund within a 48 hour window of purchase and prior to the request deadline.
REFUND & TRANSFER FEES
Refunds will be issued less a $50 administrative fee.
Transfers will be charged to the new ticket holder with a $25 administrative fee. All deadlines for refunds and transfer requests are assigned to the new ticket holder. No refunds will be given to the original ticket holder with the transfer request.
No refunds or transfers will be accepted after the deadline.
Walk-in transfers are not allowed. Walk-in registration will be in effect for all new registrations after the deadline.
SPONSOR REGISTRATION
After your sponsorship purchase has been confirmed, you will receive a promo code to register attendees, if complimentary tickets are included in your sponsorship package. This code must be used to complete registration for your included ticket holder/s at no additional cost.
All additional attendees or sponsors that do not have complimentary tickets included in their sponsorship package must register with an individual ticket to attend. All deadlines for prices and increases, including walk-in rate are in effect.
There are no refunds for not claiming your complimentary tickets. You may assign your complimentary code to any one of your choosing (i.e. someone from your organization or firm, or non-affiliated guest). Your promo code is unique and will be sent to the email address used to purchase sponsorship.
Note: All attendees with the same sponsorship organization or firm will be recognized as sponsors on their name badges, regardless of how they register/claim their tickets.
Submit Sponsor Directory Information
https://form.jotform.com/samedcprograms/2025SAMEenergySecurity-SponsorForm
All ticket holders and attendees at the Transatlantic Energy Security Symposium agree to follow the SAME Code of Conduct upon registration and as a participant.
SAME is committed to providing a safe and welcoming experience for all participants, regardless of race, ethnicity, disability, religion, political affiliation, gender, gender identity or expression, sexual orientation, and any other characteristic protected by applicable federal, state, or local laws, regulations, or ordinances. SAME does not tolerate discrimination, intolerance, harassment, aggression, or ill-will of any kind, whether presented in-person, digitally, or via another method.
When engaged in SAME activities or representing SAME, SAME expects all members, participants, sponsors, employees, and staff to:
Maintain the highest professional standards of ethical behavior.
Respect the dignity, health and safety of themselves and others.
Be positive, friendly, and welcoming to others.
Support diversity and inclusion.
Attend in-person meetings and events only when in good health.
Maintain the confidentiality of Society business and its members. Directories, mail lists and membership information shall be used only for their expressly stated purpose.
Be responsible stewards of association funds and commit to upholding strict financial accountability through adherence to all applicable laws, regulations, and internal policies governing our financial operations.
Consequences of Code Violations
Violations of this Code will not be tolerated. When suspected violations are reported, we act. Violators are subject to remedies determined as below. In addition to other remedies, in the case of in person events, violators are subject to expulsion from the event, at SAME's sole discretion, without refund. Further, SAME Bylaws specifically address membership termination for cause (Article III, para 4) and SAME Ethics Standards (Article XI, para 4).
Reporting Alleged Code Violations
Alleged violations will normally be reported at the level at which they occur (ie. Post, Region, National). Post or regional leadership can elevate issues to a higher level for assistance or resolution at their discretion.
Resolution of Alleged Violations
Alleged violations will be remedied at the lowest level possible. The SAME Executive Director has the national level authority to resolve alleged violations of this code, including lower level Post violations that are elevated to National. If National level resolution is required, the SAME Executive Director, or his designated inquiry official, will gather all necessary facts, including an opportunity for the alleged violator to present information both in writing and in person. Based on that inquiry, the SAME Executive Director will make a final determination or recommendation of corrective action on the matter. The Executive Director's determination can be appealed to the SAME National President, assisted by the National Executive Committee. The SAME National President will then make a final determination on the matter. Termination of SAME membership remains the authority of the SAME Executive Committee (SAME Bylaws, Article III, para 4).